The contract for a short-term holiday/ corporate rental (hereinafter referred to as the rental) will be between Heathfield Estate owner (referred to as us or we) and the person making the booking and all members of the party (referred to as you or your) in the following booking conditions. UK law will govern the Contract. The contract of hire is not effective until we have processed the deposit and issued written confirmation of the booking. The contract will be subject to these booking conditions, and must be complied with. Notice can be served for breach of this agreement, and may be given during the Rental Period by delivery into the property and shall be deemed to have been received upon the expiration of 24 hours after service. The party leader must be 25 years of age or older at the time of booking and the booking form must list names and ages of your party. We reserve the right to reject any application for a booking.
Bookings will be confirmed on receipt of the signed booking form and a non-returnable payment of 100% of the rental cost. Written confirmation will be sent. The balance of the rental together with the security deposit of £500 will be due for payment 8 weeks prior to the holiday commencement date. If the booking is made within 8 weeks of the rental start date the full payment will be required. Once we have issued confirmation of booking, you are responsible for the full rental.
In the event of any monies due to be paid or the balance thereof not being received by us by the respective date(s) specified (time being of the essence), we reserve the right to cancel the booking and retain the Deposit as a cancellation fee.
Cancellations must be immediately notified to us by phone and confirmed in writing by email. There are no refunds except where Government lockdowns are in effect.
4. CANCELLATION INSURANCE
Cancellation Insurance is not compulsory but we strongly recommend such insurance to protect against the cancellation penalty.
5. CIRCUMSTANCES BEYOND THE CONTROL OF THE OWNER (FORCE MAJEURE)
If for any reason we have to cancel your booking in advance due to circumstances beyond our control, for example but not limited to: fire, flood, exceptional weather conditions, epidemics, destruction/damage to the property (Force Majeure).
Or if for any reason we have to terminate your holiday early for the above reasons
We may at the sole discretion of Heathfield Estate offer you:
No additional compensation, expenses or costs will be payable
6. PERIOD OF HIRE
You should not arrive before 5pm on the commencement date, and leave by 10am on the day of departure. Failure to do so will result in you being charged a further day’s rental. You must not use the property except for the purpose of a holiday or corporate use during the rental period, and not for any other purpose or longer period. The agreement to stay in the property for the rental period does not create the relationship of Landlord and Tenant between the parties. You shall not be entitled to a new tenancy, or to any assured short hold or assured tenancy or any statutory protection under the Housing Act 1988 or other statutory security of tenure now or at the end of the Rental Period.
Under no circumstances may more than 8 persons (children s under 2 are not normally counted in this total) occupy the Coach House and no more than 4 persons in Magnolia Cottage. We reserve the right to refuse admittance if this condition is not observed.
The property may only be occupied by guests stated on the booking form; if there are to be any changes in your party, these must be agreed with us in advance. When booking all guests including infants) must be listed on the booking form.
The use of the accommodation Heathfield Estate is entirely at the users risk and no liability can be accepted for death, injury & loss or damage to users or their belongings. No responsibility can be accepted for loss or damage to belongings or vehicles. This is your responsibility at all times.
9. GUESTS’ OBLIGATIONS AND RESPONSIBILITIES
You will all take care in the use of the property and/or its contents or equipment recognising the need to be responsible for their own health and safety; in particular you must ensure that any children or infants staying in the Property are properly supervised at all times.
Please show consideration and respect to neighbours by keeping the noise levels down, especially at night.
12. PETS & SMOKING
We regret that no pets or smoking are allowed in the property.
Whilst we make every reasonable effort to ensure the accuracy of any descriptions of the Property, descriptions are, inevitably, subjective and are for guidance only. If there are points of particular importance please contact us to seek clarification before making a booking.
Whilst we have taken all responsible steps to ensure the accuracy of the information contained in the brochures, website, tariff, advertisements and any other form of promotional material, we reserve the right to alter, substitute or withdraw any service, facilities or amenity which may previously have been listed.
14. RIGHT OF ENTRY
We shall be allowed the right of entry to the property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.
Every effort has been made to ensure that you have an enjoyable stay. However, if you have any problem or cause for complaint, it is essential that you contact us immediately to give us the chance to resolve it. We value your custom and want you to return.
It is specifically agreed that failure by you to notify us or our representative reasonably promptly of any complaint will entitle us to refuse to entertain the complaint, irrespective of its merits.
16. SECURITY DEPOSIT
The Security Deposit or the balance of the Security Deposit after deduction of any monies due for deduction therefrom will be returned to you as soon as possible after the end of the letting
The failure of us to enforce or exercise, at any time, or for any period of time, any term of, or any right pursuant to this agreement does not constitute and shall not be construed as a waiver of such term or right.
If any payment due to be made by you to us has not been made on its due date for payment or within seven days thereafter we shall be entitled to charge interest on such payment from the date on which it fell due for payment to, but excluding, the actual date of payment at the rate of 4% above the base rate of Allied Irish Bank from time to time.
Clause headings are for convenience only and do not form part of or affect the interpretation of the Agreement.